Working Group Protocol
March 2010
In February 2006, a decision was made to organize four Work Groups. Over the years, the smaller group format has facilitated greater participation in discussions, the sharing of ideas, networking, and the development of initiatives in favor of the local Latino/Hispanic community.
Work Groups are voluntary. New Work Groups – both long and short-term (to take on a one time initiative) – are welcomed, and those wishing to organize one should contact email cj.cville@gmail.com
While each Work Group is invited to develop its own mission, personality, and initiatives, and be autonomous, the following protocol has been established to maximize communication, participation, productivity and the general success of each Work Group.
Responsibilities of Work Group Members
- Members should attempt to attend every meeting of the Work Group.
- Members are encouraged to be active participants in their Work Group. This includes suggesting and coordinating a Work Group initiative, taking notes at Work Group meeting, and among other possible activities, developing content for the Work Group web page.
Responsibility of Work Group Coordinators
- A Work Group can be led by one person, by several people, or leadership can be alternated with each meeting, depending upon what works best for the group.
- Coordinators are expected to be members of the Creciendo Juntos (CJ) Executive Committee and to provide a brief (5 minute) update of group activities at each Executive Committee meeting. If the Coordinator cannot attend, s/he must make sure someone from the group attends. Updates include a summary of discussions, decisions and activities of the group, in addition to any news or announcements related to the group’s area of interest.
- Coordinators should create an email distribution list including the members of their group and others who may be interested in joining it or in the group’s activities.
- Coordinators should mail out reminders for upcoming Work Group meetings to members and keep the CJ website Coordinator abreast of meeting dates.
- Coordinators should make sure someone in the group takes notes to be finalized as minutes. Minutes should be sent to the CJ website Coordinator within seven working days after each meeting.
- Coordinators should encourage members to take charge of new initiatives and to contribute to the Work Group web page and other sections of the CJ website.